Tuesday, July 29, 2014

Risk management planning for small business owners

What will happen to your business if something happens to you?  Many small business owners don't think about what will happen if they get injured or sick.  Planning for this can insure the survival of the business.

You want to create a notebook or folder or spreadsheet which would allow someone to step in and run your business for you.  Assume you will be unable to communicate with this person so they will need all the information which is in your head!

Start keeping a record of all the task you, the owner, do every day.  Note what you did, how you did it and how often it has to be done.  Have a comprehensive list of all contacts (suppliers, service providers, customers) and their contact information (names, addresses, phone numbers).  Have a comprehensive list of all your logins, user names and passwords.  Make sure this list is locked up or password protected.  Make sure someone knows how to access this list though or it will do you no good!  Make there is a list of all your bank accounts, loan and credit card numbers and other details.

Now that you have the information ready, you have to find someone who will use it.  Consider who would be willing and able to step in for you.  Is there a family member or friend who has the time and skills needed to fill in for you?  Perhaps you will need more than one person to replace you.  Make sure you do some training once that person has agreed to be your backup.  Show him/her the lists and procedures and walk them through your most important tasks.  They need to know how to pay your bills, deposit your money and communicate with your key contacts to let them know what is happening with your business.

Taking the time to develop a back up plan can be the difference between life and death for your small business.

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